Job Description

Administrative Assistant

10-12 Months

Jackson, Michigan

• This specific role will be to provide administrative support to three Executive Directors within IT.
• Candidates should be very comfortable with Microsoft Office, managing calendars in Outlook, and preferably experience with Microsoft One Note.
• The worker will be required to be on site Mondays, Tuesdays, and Thursdays and can work remote on Wednesdays and Fridays.
• This position does not offer per diem, so if a worker must relocate to take this assignment they should do so at their own cost and should be submitted at a wage rate that would cover those expenses

General Description

• The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.
• Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:

• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasks
• Travel scheduling / coordination and office space coordination
• Makes calculations in an accurate manner
• Be familiar with Company policies and procedures
• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks
• Experience tracking, maintaining and reporting on various inventories
• Ability to prioritize and handle multiple tasks
• Complex integration of conflicting calendar priorities
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results Oriented
• 2+ years’ experience as Administrative Assistant
• 2+ years’ experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees

Contact

Robert Reed

(404) 594-5067

robert@techproviders.com

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