Job Description

The General Staff Accountant assists in preparing and maintaining AYS, Inc.'s financial records. This position is responsible for day-to-day accounts' payable and receivable functions with respect to internal controls as directed by the Controller.

Program Operations

· Maintain financial transaction records.

· Calculate & process various accruals.

· Payroll processing

Leadership

· Serve as a positive and guiding force that supports AYS's mission, vision, and values

· Observe and monitor all processes and procedures, recommending adjustments/solutions to issues and obstacles.

· Communicate respectfully with all stakeholders to ensure situational understanding.

Administrative

· Process accounts payable invoices, ensuring accuracy and proper authorization.

· Prepare and process payments, including checks, electronic transfers, and ACH payments.

· Manage credit cards, ensuring accuracy, proper documentation, and appropriate authorization.

· Reconcile accounts payable transactions and resolve and discrepancies.

· Manages appropriate vendor records in QuickBooks, including, but not limited to, W-9, Contracts, and Certificates of Insurance.

· Process accounts receivable, including payment processing.

· Monitor accounts to ensure timely payments and follow up on overdue accounts.

· Assist in month-end closing processes and prepare necessary documentation.

· Communicate with vendors and customers to resolve billing and payment issues.

· Process payroll, ensuring accurate payroll processing.

· Liaison with payroll provider, ensuring proper schedules, taxes, deductions, accounts, etc are properly setup and maintained.

· Performs various journal entries, accruals, accounts payable, accounts receivable, payroll, etc.

· Ensure compliance with company policies and relevant accounting regulations.

· Prepare various ad-hoc reports on an as needed basis.

· Attend and participate in regularly scheduled individual, team, organization, and project meetings/activities.

· Understands, communicates, and enforces the organization's values, policies, guidelines, and practices.

· Performs other related duties as assigned.

Compliance and Training

· Applies basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing, and variance analysis.

· Ensure proper communication and training to appropriate staff regarding AYS's fiscal policies and procedures to ensure efficiency and effectiveness.

· Maintain compliance with COA, licensing and AYS policies and procedures; follow and understand all safety and security procedures.

· Suggest changes to internal department procedures as identified and be involved in the continuous improvement development of processes.

· Complete all annually required and assigned training as necessary.

· Analyzes basic financial information in response to queries from managers or vendors.

· Investigate and answer routine queries arising from management and other finance staff.

· Create and maintain finance files as needed including financial information for annual audit.

· The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

o Engagement/Communication – Provide prompt, attentive, and friendly customer service in-person and by phone; communicates clearly, accurately, and respectfully verbally and in writing; seeks and responds to feedback from internal and external stakeholders to improve service and communication

o Collaboration – Cooperates and works together with all stakeholders plans and complete job duties with minimal supervisory direction, including appropriate judgement. Supports cross-training and shares learning with others

o Adaptability – Willingness to take on new challenges and responsibilities; open to change and variety within the workplace

o Technical – Proficiency in using computers and related software; experience with Microsoft Office and additional programs and systems

o Critical Thinking – Ability to think about and discuss complex issues, solution oriented

o Professionalism – Exhibits effective skills in priority management, professionalism, and empathy; completes work with accuracy and a high attention to detail

· Strong numerical and analytical skills.

· High level of accuracy and attention to detail.

· Good problem-solving abilities

· Ability to make decisions without supervision

· Ability to make sound decisions that affect other people, the financial resources, and/or the image and reputation of the organization

· Three years of not-for-profit accounting experience (preferred)

PIb88b0eb4c08f-30492-36594238

Job Tags

Similar Jobs