Job Description

📣 About Us:

Project Rise with Dr. Helen Inc. is a New York-based nonprofit dedicated to empowering women (ages 25-55) with college degrees to break into leadership roles through project management training and mentorship. Our mission is to help women thrive in their careers by providing certification, mentorship, and career placement, with a focus on diversity, inclusion, and workforce development.

We’re looking for a proactive and experienced Executive Assistant to support the Founder/Executive Director with day-to-day operations, grant writing, outreach, and intern coordination.

If you are highly organized, take initiative, and are passionate about supporting women’s leadership, we’d love to hear from you!

🔹 Key Responsibilities:

Executive Support:

• Manage the Executive Director’s calendar, schedule meetings, and follow up on tasks.
• Organize emails, prioritize communications, and ensure timely responses.
• Assist with grant writing and tracking deadlines.

Outreach & Partnerships:

• Maintain communication with corporate partners, sponsors, and stakeholders.
• Coordinate follow-ups to ensure leads are nurtured and partnerships are secured.

Intern Management:

• Oversee a team of interns supporting grant research, outreach, and social media.
• Assign tasks, monitor progress, and ensure deadlines are met.

Administrative Tasks:

• Organize and maintain digital files and documents using Google Drive.
• Support event coordination, virtual meetings, and program logistics.

🎯 Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar role (preferably in a nonprofit environment)
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Google Workspace (Gmail, Calendar, Drive), Microsoft Office, and Zoom
• Familiarity with grant writing, research, and nonprofit operations is a plus
• Self-motivated, proactive, and able to work independently with minimal supervision

💡 Benefits:

• Flexible, remote-friendly schedule with optional in-person hours in Harrison, NY
• Meaningful work supporting women’s leadership and workforce development
• Opportunity to grow with a mission-driven nonprofit

📩 How to Apply:

To apply, please submit your resume and cover letter directly to Lucy Martins at info @prwdh.org with the subject line Executive Assistant Application.

Application Deadline: Applications will be reviewed on a rolling basis, so early submissions are encouraged.

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