Job Description

Real Estate Legal Assistant - AmLaw 200 Law Firm

Miami, FL

5+ Years of Experience

Position Overview

Evolve Workforce Solutions is seeking a skilled and detail-oriented Real Estate Legal Assistant to join a dynamic legal team in Miami, FL. This role involves providing exceptional support to attorneys and handling real estate matters, including providing high client service and support while consistently producing an excellent work product. The ideal candidate will have a general knowledge of the firm’s practice areas and specialized knowledge of the assigned timekeepers and clients to ensure extraordinary client satisfaction.

What's in it for You

• Competitive Compensation : A salary package that reflects your experience and qualifications.
• Comprehensive Benefits : Medical, dental, and vision coverage alongside a 401(k) plan with profit sharing.
• Paid Time Off : PTO, including holidays, bereavement, parental leave, and health and wellness resources.
• Professional Growth : A collaborative, team-oriented environment with opportunities for career advancement and skill development.

Key Responsibilities

As a Real Estate Legal Assistant, you will:

• Follow the Firm’s established document processing methods and procedures, create, edit, spell checks, and proofread work products to ensure accuracy and completeness. Accurately transcribe from tapes, handwritten materials, and/or dictation.
• Prepare various forms and create new documents using the Firm’s Best Practice methods.
• Schedule and maintain timekeepers’ calendars, where appropriate.
• Input, review, edit, and close timekeepers’ time entries through the Firm’s time entry program using Firm standards.
• Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• Prepare timekeepers’ expense reports promptly.
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Open new matters and generate client conflict checks.
• Maintain timekeeper’s paper and electronic files, including daily and regular filing. Indexes and prepare files for off-site storage.
• Print and organize documents received in various formats, including emails and attachments.

Qualifications & Experience

The ideal candidate will have:

• At least five years of experience as a legal assistant in a law firm, preferably in a real estate group.
• Real Estate and Condominium law helpful.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with Filesite, SAP Concur, Smart Time, and Aderant is preferable.
• Excellent communication skills, with strong attention to detail in both written and oral work.
• Strong organizational and time management skills, with the ability to handle multiple projects and adapt to changing priorities.
• A collaborative, team-oriented mindset and the ability to work well under pressure.

About the Firm

Evolve is representing a highly respected law firm known for delivering outstanding legal services to clients on both a national and international scale. The firm offers a positive, supportive work environment, full benefits, and excellent long-term career growth opportunities.

Apply now to join this dynamic legal team and advance your career as a Legal Assistant – Real Estate!

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