Job Description

We are hiring a Sr Administrative Assistant who will primarily support multiple VP level leaders!

Details:

• $30 per hour pay rate
• Full Time
• Contract
• Onsite in Brentwood, TN
• Health Requirements: Proof of flu vaccine, otherwise a mask must be worn

What's in it for you?

• Health, Dental, Vision insurance offered
• 401k options
• Work with a great team!

Only considering candidates with the following:

• High School Diploma or Equivalent
• 2+ years of secretarial experience required, healthcare experience preferred
• Licensed Notary preferred
• Experience with coordinating travel for assigned leaders
• Experience with managing calendars for assigned leaders
• Experience with expense report processing in Concur
• Experience with Kronos is a plus
• Ability to multi-task

Responsibilities:

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed. Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Coordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries.
• Prepares packages for overnight delivery.
• Orders supplies as requested.
• Flexible in supporting any office projects needing extra attention due to specific deadlines.

Click apply today!

Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration.

Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.

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