Job Description
Job Summary:
KEY RESPONSIBILITIES
- Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.
- Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
- Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.
- Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
- Work with other assistants to ensure casting information is updated for SVP in a timely manner.
- Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
- Assist in talent outreach initiatives including Actor Workshops and talent searches.
- Provide additional support to other executives and department as needed.
- Develops and maintains databases, distribution lists, mailing lists and filing systems.
- Maintain standards of strict confidentiality with respect to all matters and documents.
- Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.
BASIC QUALIFICATIONS
- 1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data
- Excellent verbal and written communication skills including telephone etiquette
- Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook
- Demonstrated organizational, detail-oriented, and proactive problem-solving skills
- Knowledge of agencies, networks, and social media platforms
- Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports
- Willingness to work a flexible schedule to accommodate overtime with short notice
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
- Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes
- Ability to recognize a need and take ownership of its completion
- Demonstrated ability to handle confidential and sensitive information
- Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime
- Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
- Demonstrated interest in casting
PREFERRED QUALIFICATIONS
- 2+ years of related experience
- Knowledge of SAP & Concur
- Experience with managing talent
- Passion for casting and talent
- Strong social media knowledge
- Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems
EDUCATION
- Bachelors degree in relevant field or equivalent work experience
The hiring range for this position in CA is $58,700 to $78,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Job Tags
Work experience placement, Casual work, Flexible hours,